A Reputable Company · Rivers, Nigeria
We are seeking a highly organized and proactive Tender & Project Coordinator to support tendering, business development, and project execution activities within the Oil & Gas industry.
The successful candidate will coordinate tender opportunities from prequalification through submission and award, while also supporting project teams with documentation, reporting, scheduling, client coordination, procurement follow-up, and other project-related activities.
Key Responsibilities
Monitor and identify Oil & Gas tender opportunities, RFQs, ITTs, RFPs, and prequalification exercises.
Review tender documents, scopes of work, specifications, commercial requirements, and submission instructions.
Prepare tender checklists, compliance matrices, schedules, forms, and supporting documentation.
Coordinate technical and commercial tender submissions.
Liaise with Technical, Operations, Finance, Procurement, and Management teams to obtain required tender inputs.
Coordinate preparation of technical proposals, method statements, project execution plans, personnel CVs, equipment lists, company profiles, and project references.
Ensure tender submissions comply fully with client requirements and are submitted before deadlines.
Maintain a tender tracker covering opportunities, submissions, deadlines, clarifications, awards, and unsuccessful bids.
Support NipeX, NUPRC, NCDMB/NOGIC, vendor registration, and prequalification processes where applicable.
Maintain up-to-date records of tender activities and project status.
Prepare reports and presentations for management and stakeholders.
Collaborate with cross-functional teams to ensure project success.
Stay updated on industry trends and regulatory changes.
Manage vendor relationships and contract administration.
Participate in project kick-offs and close-outs.
Conduct risk assessments and mitigation planning.
Support procurement and supply chain activities.
Coordinate with finance for budgeting and cost control.
Ensure compliance with company policies and procedures.
Participate in continuous improvement initiatives.
Support training and development of team members.
Represent the company at industry events and meetings.
Perform other duties as assigned.