AvonRisk · Rocklin, CA, United States
Process biweekly and off-cycle payrolls in Paylocity for multiple legal entities and divisions: import and review time, earnings, and deductions, resolve exceptions before cutoff, and deliver payroll on the published calendar.
Review every payroll register before approval: compare to the prior cycle, investigate unusual hours, earnings, and net pay, and confirm that bonuses, commissions, retroactive pay, and other one-time payments carry documented approval.
Own multi-state payroll tax compliance: federal, state, and local withholding, unemployment insurance, and local taxes, including registering new state and local tax accounts before an employee's first pay date in a new jurisdiction.
Review quarterly and annual payroll tax filings, W-2s, and amendments prepared by the payroll provider, reconcile them to the payroll records, and resolve agency notices.
Lead the payroll side of acquisitions and integrations: inventory the acquired payroll (pay codes, deductions, benefit plans, tax registrations, calendars, year-to-date balances), map it into Paylocity, run parallel payrolls, and confirm the first combined payroll ties to the prior provider before go-live.
Reconcile payroll to the general ledger in Microsoft Dynamics 365 Business Central each cycle and each month: payroll clearing, tax, benefit, and 401(k) liability accounts, accrued payroll, and intercompany funding by entity, and resolve differences at the source.
Prepare each cycle's funding schedule by entity (gross pay plus employer taxes) for Treasury and for affiliated or acquired entities that fund their own payroll.
Reconcile benefit and 401(k) deductions to carrier and recordkeeper invoices and remittances, and follow up on enrollment, arrears, and plan-limit issues with HR.
Administer garnishments, levies, and child support orders, and keep taxable fringe benefits and imputed income correctly coded and taxed.
Partner with HR on new hires, status changes, terminations, and final pay so that changes are approved before they reach payroll and final pay meets each state's timing rules.
Maintain payroll controls: approval evidence, separation between entering and approving changes, Paylocity user access reviews, and a documented procedure for each recurring task.
Support the annual external audit, SOC reporting, workers' compensation premium audits, and benefit plan audits with payroll schedules and documentation.
Answer employee payroll and tax questions promptly and confidentially, and provide full backup for the Payroll Manager.