Asian Development Bank · Asian Development Bank Headquarters, Philippines
The Operations Assistant at the Asian Development Bank (ADB) will provide operational support within the Portfolio Management Division. This role involves coordinating project administration activities, preparing reports, ensuring compliance with ADB standards, and assisting in various administrative tasks. The candidate will also support data analysis, manage meetings, and contribute to team-building events. This position is crucial for facilitating effective project management and communication within the organization.
Candidate Requirements:
- Bachelor's degree in business administration or relevant discipline
- At least 5 years of relevant professional experience
- Strong interpersonal skills
- Ability to collaborate with teams
- Strong oral and written communication skills in English
- Planning, coordination, and time management skills
- Proficient in Outlook, Word, Excel, PowerPoint, SharePoint
- Familiarity with videoconferencing tools (MS Teams, Zoom, Webex)
Operations Assistant
Job Vacancy | Monday, October 12, 2026
Reference Number 260920
Position Grade TL1
Department Private Sector Operations Department
Division Portfolio Management Division, PSOD
Location Asian Development Bank Headquarters
Date Posted Monday, October 12, 2026
Closing Date Monday, October 26, 2026 11:59 p.m. (2359 Manila Time, 0800 GMT)
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Operations Assistant is assigned to the Portfolio Management Division (PSPM) within the Private Sector Operations Department (PSOD). You will be based at our Headquarters in Manila, Philippines.
You will report to the designated International Staff and Senior Officer.
Your Role
As an Operations Assistant, you will provide operational support by coordinating activities for the division/team and provide support to various activities relating to project administration.
You will:
- Support and coordinate inputs from the portfolio team to PSPM's various internal trackers relating to waivers, amendments and consents (WAC) requests, extended annual review reports, portfolio supervision costs, change in scope and other trackers maintained by PSPM.
- Support the preparation of Extended Annual Review Reports (XARR), including gathering project data, approved/signed/outstanding amounts, milestone dates, mission information from available records and other basic data to be used in XARR.
- Ensure compliance with the latest ADB template and Handbook of Style and Usage and procedures. Coordinate interdepartmental comments, OSEC editing, internal approvals and monitor timely submission.
- Assist in the process for suspension of certain reports post-XARR relating to identification of relevant provisions in facility agreements, preparation of draft memos.
- Assist in project administration by ensuring all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units in a timely manner, monitoring timelines to meet deadlines, support in timely report disclosures (e.g., safeguards reports, XARRs, Project Data Sheet).
- Assist in initiating workflows in CreditLens, Management Approval System (MAS), updating eOps, Nonsovereign Operations (NSO) Customer Relationship Management and PSPM Masterlist.
- Assist in handover process by ensuring proper tagging of PSPM deal teams in IT systems and portfolio supervision costs are noted in internal tracker.
- Support data analysis, manage meetings, and contribute to team-building events.
ADB only hires nationals of its 69 members.
To view ADB Organizational Chart, please click here.
ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
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